Budget Check module (fax)

If this module is used in a fax server workflow, the account balance or the positive budget of the user account is checked (when faxing via fax card, this check is set in Fax Card module. Depending on where the module is used, it has slightly different effects on the process.

If it is used directly after the Start module, a budget check is performed immediately, i.e. the system only checks whether the balance of the billing account is positive when the function is started. The costs of the fax job to be created are not taken into account.

If these are to be taken into account, the module should be inserted after the Fax on Device module, because after scanning the file, page numbers and other characteristics of the job are known.

If a budget check for a fax processing operation on the device (i.e. with a built-in fax card) is to be carried out, please set this directly in the Fax Card module.

The module may occur only once in the workflow.

Start module

(if a check is to be carried out before the operation starts)

Fax on Device module

(if the fax to be created is to be included in the budget check)

Fax on Device module

Fax Server module

End module

Fax Card module

Passed: This is the module that is to be carried out after the test has been passed.

Rejected: The module that is to be carried out after failing the test follows here.

The user is notified by e-mail if the budget check fails. For functions on the device, a message is also always shown on the device display.

Field Description
Notification active Specify whether or not to send an e-mail for this event. If this setting is not available, the notification cannot be deactivated.
Type of notification The e-mails can be sent in HTML or text format. In some places a message can also be sent as a push notification with IQ4docs Messenger, see also IQ4docs Messenger. The length of push notifications may be limited depending on the operating system.
Recipient Specify one or more e-mail addresses (separated by semicolons) to which the e-mail should be sent. It is also possible to use the e-mail address stored with the user (%EMAIL%), see also Variables.

If this field is not displayed, the e-mail notification automatically uses the e-mail address of the user executing the workflow (this field is not available for push messages). When testing the connection, the e-mail address of the user currently logged in to WebAdmin is then used.
Sender Specify an e-mail address to be used as the sender of the e-mail. This is also the address that is used when the recipient of the e-mail clicks on Reply in the e-mail program. It is also possible to use the e-mail address stored with the user (%EMAIL%), see also Variables; this can be useful for some events, since the user who has encountered the problem can be contacted by e-mail.

If this field is not displayed, the e-mail notification automatically uses the e-mail address of the user executing the workflow (this field is not available for push messages). When testing the connection, the e-mail address of the user currently logged in to WebAdmin is then used.
Language Select the language in which the e-mails should be sent.
Subject Specify the desired text to be used as the e-mail subject.
Message Enter the desired message here. Depending on the type of notification, use plain text or HTML code here.

If this field is not displayed, the text will be supplied in full from the message template.

Send Test Notification sends a test message with the selected settings. For the test, the user data of the user who is currently logged in to the WebAdmin are used (if you make changes to the data of this user, you must log out and log in again in order for this data to be loaded). It might not be possible to resolve variables at this point because the workflow was not actually executed. When testing, also note the settings for the recipient and sender.

Load Defaults fills the fields for Recipient, Sender, Language and Subject with default settings - any values that may have been entered are replaced.

Activities in connection with the billing of jobs, cost centers, postings, etc. are taken care of by the AccountingService. Its log file is Logs\AccountingService.log.